For the purposes of this policy:
• Bullying is defined as conduct prescribed in NDCC 15.1-19-17. The Superintendent should place this definition, in its entirety, in student and staff handbooks and should develop guidelines to assist students and staff with identifying this conduct.
• Protected status are classifications/characteristics protected from discrimination by NDCC 14-02.4-01 and federal law. The following statuses are protected: race, color, religion, sex, national origin, age, disability (physical or mental), and status with regard to marriage or public assistance.
• School property or the term on-campus refers to all property owned or leased by the District, school buses and other vehicles, or any school district sponsored or school-sanctioned activity.
• School-sanctioned activity is defined as an activity that:
a. Is not part of the district’s curricular or extracurricular program; and
b. Is established by a sponsor to serve in the absence of a district program; and
c. Receives district support in multiple ways (i.e., not school facility use alone); and
d. Sponsors of the activity have agreed to comply with this policy; and
e. The District has officially recognized through board action as a school-sanctioned activity.
• School-sponsored activity is an activity that the District has approved through policy or other board action for inclusion in the district’s extracurricular program and is controlled and funded primarily by the District.
• School staff include all employees of the Emerado School District, school volunteers, and sponsors of school-sanctioned activities.
• True threat is a statement that, in light of the circumstances, a reasonable person would perceive as a serious expression of an intent to inflict harm.
While at a public school, on school district premises, in a district-owned or leased school bus or school vehicle, or at any public school or school district sanctioned or sponsored activity or event, a student staff member or school volunteer may not:
1. Engage in bullying;
2. Engage in reprisal or retaliation against:
a. A victim of bullying;
b. An individual who witnesses an alleged act of bullying;
c. An individual who reports an alleged act of bullying; or
d. An individual who provides information/participates in an investigation about an alleged act of bullying.
3. Knowingly file a false bullying report with the District.
Off-campus bullying that is received on school property is also prohibited. The District has limited disciplinary authority to respond to such forms of bullying.
Reporting Procedures for Alleged Policy Violations
1. Reporting requirements for school staff: Any school staff member with knowledge or suspicion of a violation of this policy or who has received an oral or written report of a violation of this policy from a student, community member, or anonymously shall contact the building principal to inform him/her as soon as possible. If the alleged violation implicates the building principal, the school staff member shall report it to the Superintendent. If the alleged violation implicates the Superintendent, the school staff member shall file it with the Board President.
Should school administration determine that a school staff member knew of or suspected a violation of this policy and failed to report it in accordance with the procedure above, the staff member may be subject to disciplinary consequences or, for sponsors of school-sanctioned activities, other corrective measures.
2. Reporting options for students and community members: Students and community members (including parents) may report known or suspected violations of this policy using any of the following methods:
a. Completing a written complaint form. A complainant will have the option of including his/her name on this form or filing it anonymously. The District will place the form in a variety of locations throughout the school and should inform students and staff of these locations. The form may be returned to any school staff member, filed in a school building’s main office, or placed in a designated drop box located in each school.
b. Complete and submit an online complaint form. A complainant will have the option of including his/her name on the form or submitting it anonymously.
c. File an oral report with any school staff member.
A complaint filed anonymously may limit the district’s ability to investigate and respond to the alleged violations.
Reporting to Law Enforcement & Others Forms of Redress
Anytime a school staff member has reasonable suspicion that a bullying incident constituted a crime, s/he shall report it to law enforcement. Also, nothing in this policy shall prevent a victim/his/her family from seeking redress under state and federal law.
Documentation & Retention
The District shall develop a form to report alleged violations of this policy. The form should be completed by school staff when they:
1. Initiate a report of an alleged violation of this policy; or
2. Receive an oral report of an alleged violation of this policy.
The form should be completed by an administrator when s/he:
1. Initiates a report of an alleged violation of this policy; or
2. Receives an oral report of an alleged violation of this policy.
All written reports of an alleged violation of this policy received by the District shall be forwarded to the appropriate school administrator for investigation and retention.
Report forms and all other documentation related to an investigation of an alleged violation of this policy shall be retained by the District for six years after a student turns 18 or graduates from high school, whichever is later. If a student does not graduate from the District, such reports and investigation material shall be retained for six years after the student turns 18.
School administrators are required to investigate violations of this policy (as prescribed under “Prohibitions”), when in receipt of actual notice of an alleged violation. Actual notice of an alleged violation occurs when alleged bullying, reprisal, retaliation, or false reporting is reported using the applicable method(s) prescribed in the reporting section of this policy.
Upon receipt of a report of an alleged policy violation, the designated administrator shall first determine if the alleged policy violation is based on a protected status—whether actual or perceived. Reports involving a protected status shall be investigated in accordance with the district’s harassment/ discrimination policy, including the timelines contained therein.
In all other cases, administration shall determine the level of investigation necessary based on the nature of the alleged violation of this policy after considering factors such as, but not limited to: the identity of the reporter and his/her relationship to the victim/alleged perpetrator; the ages of the parties involved; the detail, content, and context of the report; whether or not this report is the first of its type filed against the alleged perpetrator. Based on the level of investigation the administrator deems necessary, investigations may include any or all of the following steps or any other investigatory steps that the administrator deems necessary:
1. Identification and collection of necessary and obtainable physical evidence (NOTE: In some cases physical evidence may be unobtainable, e.g., a private social networking profile).
2. Interviews with the complainant, the victim, and/or the alleged perpetrator. At no time during an investigation under this policy shall the victim/ complainant be required to meet with the alleged perpetrator.
3. Interviews with any identified witnesses.
4. A review of any mitigating or extenuating circumstances.
5. Final analysis and issuance of findings in writing to the victim and bully and, if applicable, implementation of victim protection measures and disciplinary measures under this or other applicable policies.
Investigations shall be completed within 60 days unless the administrator documents good cause for extending this deadline. Such documentation should be sent to the victim and alleged perpetrator during the investigation.
Disciplinary & Corrective Measures
Students who the District has found to have violated this policy shall be subject to disciplinary consequences and/or corrective measures. When determining the appropriate response to violations of this policy, administration shall take into account the totality of circumstances surrounding the violation. Measures that may be imposed include, but are not limited to:
1. Require the student to attend detention;
2. Impose in- or out-of-school suspension or recommend expulsion. Due process procedures contained in the district’s suspension and expulsion policy shall be followed;
3. Recommend alternative placement. This recommendation shall be submitted to the Superintendent for approval or denial. The Superintendent may approve such recommendations only if the student has been given notice of the charges against him/her and an opportunity to respond;
4. Create a behavioral adjustment plan;
5. Refer the student to a school counselor;
6. Hold a conference with the student’s parent/guardian and classroom teacher(s), and other applicable school staff;
7. Modify the perpetrator’s schedule and take other appropriate measures (e.g., moving locker) to minimize contact with the victim;
8. If applicable, contact the administrator of the website on which the bullying occurred to report it.
If the misconduct does not meet this policy’s definition of bullying, it may be addressed under other district disciplinary policies.
For bullying initiated off campus and received on campus (e.g. cyberbullying), the District only has authority to impose disciplinary measures if the bullying substantially disrupted the educational environment or posed a true threat. In all other cases of off-campus bullying received on campus, the District may only take corrective measures as described in items five through eight above.
If the perpetrator is a school staff member, the District shall take appropriate disciplinary action including, but not limited to: a reprimand, modification of duties (only if allowed by applicable policy, the negotiated agreement, and/or the individual’s contract), suspension, or a recommendation for termination/discharge in accordance with any applicable law.
Victim Protection Strategies
When the District confirms that a violation of this policy has occurred, it should notify the victim’s parents and shall implement victim protection strategies. These strategies shall be developed on a case-by-case basis after administration has reviewed the totality of the circumstances surrounding the bullying incident(s) or other violations of this policy. Strategies may include, but not be limited to, the following:
1. Additional training for all students and applicable staff on implementation of this policy and/or bullying prevention.
2. Notice to the victim’s teachers and other staff to monitor the victim and his/her interaction with peers and/or the assignment of a staff member to escort the student between classes.
3. Assignment of district staff to monitor, more frequently, areas in the school where bullying has occurred.
4. Referral to counseling services for the victim and perpetrator.
5. Modification of the perpetrator’s schedule and other appropriate measures imposed on the perpetrator (not the victim) to minimize the perpetrator’s contact with the victim.
Prevention Programs & Professional Development Activities
In accordance with law, the District shall develop and implement bullying prevention programs for all students and staff professional development activities.
Complementing NDSBA Templates (may contain items not adopted by the Board)
• AAC-BR, Discrimination & Harassment Grievance Procedure
• AAC-E, Filing a State or Federal Discrimination & Harassment Complaint
• ACEA-E1, Bullying Policy Adoption & Dissemination Checklist
• ACEA-E2, Bullying Reporting Guidelines
• ACEA-E3, Student Reporting Form
• ACEA-E4, Staff Reporting Form
• ACEA-E5, Bullying/Harassment Investigation Protocol
• FF, Student Conduct
End of Emerado School District #127 Policy ACEA ................... Adopted: November 15, 2016
EXHIBIT Descriptor Code: ACEA-E2
Bullying Reporting Guidelines
The following are signs that may indicate that a student has become a victim of prohibited behavior contained in the district’s bullying policy. The examples serve as guidelines only and in no way encompass all indicators that a student has become victim of bullying. Students with knowledge/ reasonable suspicion of any conduct indicating a violation of the bullying policy should report it in accordance with the procedure in the bullying policy, and school staff with knowledge/reasonable suspicion of such conduct shall report it in accordance with the procedure in the bullying policy.
Students should file a report under the bullying policy and staff shall file such a report when there is:
1. Any report by a student that s/he is concerned about his/her safety as a result of intimidation, hostility, or actions by a student or staff member. Such students often avoid certain locations in the school to limit contact with a bully (e.g., locker rooms, restrooms, parking lots).
2. Any report by a student that his/her property has been damaged or s/he is concerned that his/her property will be damaged as a result of intimidation, hostility, or actions by a student or staff member.
3. Any indication that a student is being deprived of educational opportunities (e.g., grades rapidly decline, a pattern of absenteeism, avoids certain locations in the school.)
4. Any indication of verbal, nonverbal, physical aggression, intimidation, or hostility based on a protected class, i.e., race, color, religion, sex, national origin, age, disability (physical or mental), or status with regard to marriage or public assistance.
5. A student has filed a report under the bullying policy or participated as a witness in a bullying investigation and has since become the subject of verbal, nonverbal, or physical aggression or hostility by other students or staff.
End of Emerado School District #127 Exhibit ACEA-E2
Emerado Public School
Emerado Public School is committed to removing bullying from its schools (Board Policy ACEA). EPS has created three different methods to contact school authorities about alleged misconduct.
The first method is to utilize the Emerado InfoLine. The InfoLine’s email address is firstname.lastname@example.org.
The second method is to fill out the following form: Student Incident Report Form. The form is also available at school.
The third method is to access Anonymous Tips at Anonymoustips.com. Select ND and Emerado. Select the rest of the information from the drop down menus and include any necessary information.
While any of these methods can be anonymous, please understand that Emerado administration cannot address problems without specific information. Therefore, we ask that students and parents include the following information: Their Name, Involved Student’s Names, and the incident/concern.
EPS administration will follow up on any specific concern and may ask to speak with the reporting student about the concern.